Google Apps for Business and Remote Workers

Kelly SmithKelly Smith works at CourseFinder.com.au, an Australian online courses resource. She also provides career advice for students and job seekers and works as a freelance writer.

She’s written a post for us on Google Apps for Business and the potential for remote workers.

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Many remote workers might remember the statement from Yahoo’s CEO, Marissa Meyers, who condemned the idea of working remotely and swiftly ordered all of the company’s employees to show up in person at their offices. Her opinion was echoed by Yahoo’s HR head, who claimed “speed and quality are often sacrificed when we work from home […] we need to be one Yahoo, and that starts with physically being together.”

But the above is a very limited point of view. Provided that remote workers use the many cloud tools available to them in a smart way, there should be very few sacrifices involved with a remote working environment. One of the most popular and efficient packages that help team members to collaborate, communicate, as well as store and manage data is Google Apps for Business.

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But what exactly is Google Apps for Business?

It’s a set of the most popular Google apps that help to manage a business from remote locations. Inside, we find apps everyone knows and uses on daily basis – Gmail to provide email, Drive for storage and document creation (among them text documents, spreadsheets, forms, slides and sites), or Hangouts for video calls and instant messaging. Another feature is Calendar, which helps to create integrated business calendars and ensure that all workers are on the same page when it comes to important deadlines.

Google Apps for Business features two special apps – Vault and Admin. Admin is an interface for broadly defined administration and includes functionalities for mobile device management, security and control, as well as access to 24/7 Google support. Vault, on the other hand, provides an archiving service for all emails and chats, which can later be searched, managed and easily exported.

The Potential of Google Apps for Business in Remote Working

The benefits of this communication and collaboration system are multiple and varied. First, companies don’t need to spend lots of money on specialized hardware and software – all apps are in the cloud and available from every device connected to the internet. It’s perfect for companies with low budget or organizations with remote workers, who will be able to access Google apps from all locations and almost every operating system.

Seen from the perspective of remote workers, Google Apps for Business help in several major areas of any business collaboration:

  • Communication – Google apps are made for easy communication. Gmail has an understandable interface, it’s quick to use and features multiple, built-in and highly efficient security features like filtering and spam detection. Gmail includes an added feature which adds your company domain name to personalize the employee email addresses. Hangouts and Google+ can foster both individual and group communication too.
  • Collaboration – Google Drive, and its various functionalities, is there to make collaborating easier than ever. Users can edit files at the same time and consult with one another using an adjacent chat window, which can save the time lost on switching to a different instant messaging window or other devices like cellphones.
  • Efficiency – all apps are literally in a single place and available with a few clicks. After logging in, workers won’t need to switch to other programs, ensuring high productivity and no time lost on the usual distraction when using a variety of tools scattered around different platforms.
  • Time-management – All in all, Google Apps for Business really helps to save time on everything, from editing documents to brainstorming an idea.

A lot of people believe that in a decade, remote working will be as much or even more popular than the traditional office environment. The truth is that both employers and workers benefit from the dynamics of remote working. That’s why it’s likely that digital tools that foster easy collaboration, communication and management, such as Google Apps for Business, will become increasingly effective, user-friendly and geared towards breaching the time and space barrier to ensure a stimulating remote working environment.

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